Sessions are video content that your attendees can watch and interact with!
 | Hugh M Last updated August 04, 2023 |
Table of Contents
What are sessions?
Sessions are video content that your attendees can watch and interact with!
Session Types
You will come across the choice of choosing a session type when creating a session.
- "On-site" indicates that the session will be held exclusively in a physical location.
- "Virtual" means that the session will be held online, enabling remote participation.
- "Both" means that the session will be available in both in-person and virtual formats, providing attendees with the flexibility to choose how they join.
How to Create Sessions
Sessions are created within the 'sessions' tab of the event console.
To create a session, follow the steps below:
- Click Create
- Upload a banner.
Note: This image is important as it will be the first thing attendees see before accessing the session. It should be uploaded in landscape mode and the optimized dimensions are 1920 x 1080 pixels. If you don't have an image to hand, Canapii provides users with a complimentary image library!
- Give your session a title, description, and capacity (optional).
- Select the session type if it’s Onsite, Virtual, or Both.
- The session status indicates whether attendees can see it on your platform homepage. Visible means they can and Hidden means only you as admin can see the details in the Console.
Make sure your session is set to Visible if you want your attendees to access it!
- If your session has a limited capacity, input the limit on the In-Person capacity.
- Next, decide when your session will take place within your event by altering the start and end date and time parameters.
- Add the location for an onsite event.
- Select Next to be taken to your session settings.
Session Settings
You will come across the choice of content type when creating a session.
- Content type: Options for content type differ. It depends on the session type whether it’s onsite or virtual.
- For onsite sessions, the content type options are Redirect or On-site. Redirect allows you to add an external link to a session. Attendees who click on the session tile will then be redirected to the link you added.
- For sessions held online, applicable for virtual or hybrid events, Canapii supports five different modes:
- Live streams: professional live broadcast using integrated streaming software such as AWS, YouTube, Vimeo. Canapii has an in-platform streaming software, Canapii RTMP.
- For onsite sessions, the content type options are Redirect or On-site. Redirect allows you to add an external link to a session. Attendees who click on the session tile will then be redirected to the link you added.
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- Video on demand: pre-recorded video available to access at any time.
- Simulive: halfway between a video on demand and a livestream. Pre-recorded videos that will autoplay at a designated time.
- Live breakouts: think webinars or workshops. Video conference sessions designed to allow a two-way connection, with speakers and participants on video and audio.
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- Redirect: allows you to add an external link to a session
- Redirect: allows you to add an external link to a session
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Note: When selecting Livestream or Live Breakout, an option to automatically record the session will be available. Once the session ends a recording will be available for download
Other Session Settings
- Language: select from the list of languages available to let your viewers know what language is spoken for the session.
- New banner: enable this to add a ‘New’ tag on the session tile image.
- Download calendar file button: when enabled this allows your attendees to download an ics file of the session. The session schedule will then be added to their personal calendars. This feature is best supported on desktop browsers.
- Show time and date: when available, this adds a time and date on the session tile image on your homepage playlist.
- Rating & feedback form: this adds a rating and feedback form for your session.
- Rating & feedback display: when rating and feedback form is enabled, select how you want it to appear. It can be displayed either as Inline or Popup.
- Show in general agenda: when enabled the session is added to the event’s general agenda.
- Playlist to show inside session page select what playlist you want to show inside the session page.
Session access settings
- Status: set the visibility status of the session on your event’s homepage.
- Privacy: configure the privacy settings for your session. When set to Public, all attendees will be able to access and join the session. When set to Private, only the attendees added to the Attendees tab of the session will be able to access it.
- You can also Target Attendees to determine which attendees can view the session on the homepage, event agenda, etc. Note that when using Target Attendees, the session privacy should be set to Public.
- Booking: when enabled, this allows attendees to add the session to their ‘My Agenda’.
- Mandatory: this automatically adds the session to the attendees’ personal agenda. Attendees are unable to unbook mandatory sessions.
- You can also Target Attendees to determine which attendees have the mandatory sessions.
- Recommended: adds a ‘Recommended’ tag to the session tile image.
- Session Page: when enabled, attendees would be able to access the session page.
- Once you're happy with the session details, select View Session to be taken to your session's settings page. Here you can manage all other aspects of your session i.e. polls, interactive chat bars, analytics specific to that session and much more.
Duplicating sessions
Once a session has been created, you can clone it by clicking Duplicate (within the session detail page). A duplicate session will have the same banner image, settings and attendees. Duplicated sessions are inactive by default and must be activated before they appear on the platform.