This article details the event management tools for your hybrid events available within Canapii which we hope will get you as excited as much as we are!
Full registration engine
Canapii enables event organizers to define different paths in registration for different ticket types. This logic enables organizers to, not only charge differently and ask different qualifying questions but to incorporate different features depending on the registration path. For example, a delegate that will be visiting the venue should be advised on travel plans, collection of badges and all entertainment on site. A person joining remotely will prefer to know when the key sessions are live and how to make the most of online networking.
Visitor check in: Welcome your attendees when they arrive by seamlessly checking them into your event from the live attendee list. Instantly track and measure your event data in real-time to make on-the-fly changes and improvements.
Badge printing: Eliminate stress and long registration queues by printing badges at check-ins. Organizers can customize A5 badges, printable from onsite attendee list. Branding, attendee name, company name, profile photo, event agenda overview and sponsor branding can all be included.
Live scanning: Manage and validate guest entry to your event through QR scanning. Track attendance for every session or meeting, link any event-related resources and include all promotional materials. Promote better networking among attendees, sponsors and exhibitors by simply scanning each other’s badge and instantly saving contact digitally in their smartphones.
Notifications: Keep the audience informed through notifications to different attendee types such as specific updates for those people who are present at the venue, staying in different hotels, and speaking other languages. Included is the possibility of pre-scheduling notifications for a more seamless event management.
Hotel & travel booking: Event organizers can identify hotels, travel bookings, airports, cities and mode of transportation in the Canapii event console. Additionally, attendees can easily track and manage their confirmed travel booking within their event profile.
Floorplan capability: Organizers can upload special floor plans, seating or exhibition charts, layouts and other documents on the app for users to view.
Sophisticated tracking: Streamline the attendee experience by replacing physical tickets with RFID bracelets or badges for in-person events. RFID technology enables you to track attendees’ movement and behavior such as meetings or session attendance.
Multi-lingual capabilities: Ability to upload translations to an on-demand video; and enable viewers to switch to their preferred language while watching.
Event & personal agenda: Offer attendees the opportunity to build and customize their experience by selecting sessions and activities only they are interested in. All integrated within their own personal agenda.
Networking: Enable attendees to spontaneously interact and exchange ideas with other attendees, privately or as a group. Transform discussions into connections by scheduling meetings without a hassle. Ability to facilitate in-person meetings and cross networking between online and live audience.
Speaker’s greenroom: Ability to provide a dedicated area for speakers, moderators and event organizers to connect and engage prior to going live on a virtual stage, conduct important tech checks and so much more!
Stream content & Sessions: Gain full control of sessions and presentations by choosing to broadcast live, simulate and on-demand.
AI transcription: Deliver an inclusive experience for attendees by having live captions available at your event. Our machine-generated AI transcription provides access to spoken language displayed on a screen and delivered in real-time.
Integrated polls & surveys: An attendee that personally attends your event should be reported and studied differently to someone who watched a session virtually. The different types will require different messaging and follow ups.
Live social media wall: Make your hybrid event more lively, interactive and enjoyable by featuring attendees’ social media posts both in-person and online. The social wall allows event organizers to curate the content from their event’s official social media channels and display it on a screen.
Dedicated sponsor area and individual sponsor booths: Showcase your event’s supporting brands with a dedicated sponsor area and individual sponsor hubs!
Gamification: Ability to setup a points-based system that rewards attendees completing activities such as: sending chats, visiting sponsor booths, leaving comments during sessions, answering poll questions & post event survey’s … and many more!
Real time analytics: Gain real-time insights into both virtual and in-person performance such as session data, audience behavior and more with our powerful reporting.
Integrations: Ability to explore and connect third party software providers through Canapii’s integrations.
Social Media Integrations: Ability to cross-post your sessions to social media such as Twitter, LinkedIn & Facebook. The social media sharing buttons will be available on the live site, so if your attendees like your content, they can post the link themselves to boost engagement!
Time zone capabilities: Enable your global audience to participate in your event with the ability to select their own time zone from the drop-down menu. This will auto-translate all times throughout the event i.e. sessions & meetings, based on their selected time zone.
Downloadable resources: Ability to upload downloadable collaterals and information with format such as mp4, mp3, pdfs, PowerPoints and word documents for attendees.
Matchmaking: Enables organizers to set up recommended sessions and matchmaking based on attendees’ interest.