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RSVP Management

Canapii
Updated on March 24, 2026

3 min read

RSVP Management helps you stay organized and in control of your event attendance. Whether you’re inviting a select few or a large crowd, you can customize your RSVP form, track responses in real time, and automate confirmation emails. It’s a simple way to know who’s attending and keep communication smooth from the start.

Table of Contents #

Setting Up RSVP

Previewing Your RSVP Page

Sample RSVP

Communication Tab

Responses Tab

Setting Up RSVP Registration
  #

  1. Go to the People tab and click RSVP 
  2. Select the Design tab
  3. Choose your registration type:
    • Public – anyone with the link can access and respond.  
    • Private – page only accessible via email campaigns and will have a unique link per attendee. A default RSVP campaign template will be automatically generated, which you can customize. You can view and edit this by going to the Communication tab > Campaign Tool > Templates.

Caution:

Note: When creating your email campaign for a Private RSVP, make sure the URL link of the CTA button uses the placeholder {rsvpLink}. This ensures that each attendee receives their personalized RSVP link.

Branding  #

Make the RSVP page feel like your event by customizing the following: 

  • Primary Color – Primary highlight or theme color 
  • Background – Choose a solid color or upload an image 
  • Form width – Set the width of the form (in pixels) 
  • Form background – Color or image behind the form 
  • Form text color – Adjust the text color for readability 
  • Event logo – Add your event’s logo 
  • Event title – Maximum 100 characters 
  • Event description – Description text displayed on the RSVP form (max 255 characters) 
  • Accept button – Label for the “accept” action (max 100 characters) 
  • Decline button – Label for the “decline” action (max 100 characters) 
  • Submit form button – Label for submitting the form (max 100 characters) 
    • You can also toggle to hide/show the submit button or logo 
  • Success message – What attendees see after submitting 
    • Title (max 100 characters)  
    • Message (max 255 characters) 
  • Decline Form – Shown to those who decline 
    • Message (max 255 characters) 

Don’t forget to hit “Save Changes” once you’re done! 

Previewing Your RSVP Page

#

To the right of the Branding section, you’ll see the Page Preview. This lets you:

  • See how your RSVP page will look

  • Add or edit the form fields (attributes) to collect attendee info

  • Preview the success message after submission

Sample RSVP:  

If an attendee clicks either “Yes” or “No,” they are routed to the next page, which collects their information based on the settings from the form fields.

Once they click Submit, their information is recorded on the console.

Communication Tab #

Attendees will receive an email based on their RSVP response, indicating whether they have accepted or declined. These emails are fully customizable. 

To manage them: 

  • Go to the Communication tab > Automated Emails
    • Here, you can edit the email content that gets sent after a response is submitted. 

Under the Communication tab, you can also: 

    • Create and manage RSVP campaigns 
    • Add your mailing list 

This ensures attendees receive the right message at the right time, all aligned with your event’s branding. 

Responses Tab

#

In the Responses tab, you’ll see a list of attendees who have either accepted or declined your RSVP invitation.

From this page, you can export the list of attendees who accepted and send them the full registration link using the Campaign Tool under the Communication tab.

This makes it easy to follow up with confirmed guests and guide them through the next steps of registration.

Learn how to use the Campaign Tool →